Overview Latest News Executive Orders Agency Directives
Articles Congressional Contacts Grants FAQs Immigration FAQs

Overview of Executive Orders and Agency Directives

Since his inauguration, President Trump has issued a significant number of federal executive orders and agency directives, many of which will affect our investigators' upcoming federal proposals and existing federal grants and contracts. While some agencies have begun issuing updates, many others are still in the process of determining how they will implement these E.O.s and directives. As a result, there is a great deal of speculation about the implications of the changes, and we understand that many of our investigators have questions and concerns about how to move forward with their proposals and grants and contracts.

Rice University leadership is closely monitoring these developments and will update this web page as the White House and federal agencies release additional guidance.

Please visit this page often. It is important that you stay informed to ensure that you remain compliant with all guidance. The information below will help you stay on top of, understand, and gain insight into the changes and how they will affect your proposals and grants and contracts.

↑ back to top ↑


alert_icon

Latest Status Update (June 9, 2025)

This afternoon, at least 24 universities, including Rice, Caltech, MIT, Stanford, and Johns Hopkins, filed this amicus brief in federal court in Boston. The brief is intended to support Harvard University's recent lawsuit against the US Department of Health and Human Services. In particular, the brief will discuss the history of federal funding for research universities, and illustrate the harmful impact of recent funding cuts on important, even lifesaving research.

Here are the main points the brief makes:

  • Federal research funding to universities has been a US priority since World War II.
  • It benefited the nation in countless ways, including the development of the internet, the human genome project and other medical developments, economic growth, and global technology leadership.
  • The work of research universities is highly interconnected.
  • Cuts to research funding will have important consequences, including lost opportunities to collaborate, train young scientists, and conduct basic research.
  • Cuts will irreparably harm universities, researchers, and the nation if funding is withdrawn for reasons unrelated to the research itself.
  • Cuts will be especially unfair if they are disproportionate to the errors a university (like Harvard) has allegedly committed.

For those wondering, an amicus brief is not a lawsuit, but a legal brief that a non-party files with a court. In other words, it’s filed by an entity (or person) that is neither a plaintiff nor a defendant in the case. Like affidavits or sworn declarations, amicus briefs help educate a judge about (a) a specific, technical point of law and/or (b) how their ruling practically affects other parties who aren’t involved in the lawsuit. Often, the authors of an amicus brief ask others to co-sign their amicus brief. They solicit these co-signers to show the court that the lawsuit affects not only the plaintiff and defendant, but a broad swath of companies or industries.

Questions? We'll continue updating you as we learn more. Please feel free to send any questions to research@rice.edu or osp@rice.edu or, for legal advice, to omar.syed@rice.edu or jlc@rice.edu.

Update (May 28, 2025)

On May 14, the Secretary of Defense issued a memo stating that the Department of Defense will soon lower the F&A rates on future awards to 15%, and attempt to renegotiate existing awards down to that rate. As one can imagine, Rice and the AAU have been monitoring this development, and the AAU is likely to sue the DoD to prevent this reduction.

But last week, the DoD appears to have jumped the gun, emailing a Rice PI to suggest that Rice's F&A rate has already been reduced to 15%. Based on recent communications with the U.S. Department of Justice, we believe the DoD's email to Rice was inaccurate. In fact, the other day, the U.S. Department of Justice confirmed that the DoD recently “sent out a [internal] message instructing its grants community that the 15% rate is not effective immediately, and that DoD components should ensure that premature implementation of Secretary Hegseth’s memo does not occur.”

So for now, Rice will assume that our DoD grants, like other grants, continue to be funded at Rice's full F&A rate.

Based on the Department of Justice's statement, we recommend that, if you receive emails from the DoD implying an immediate F&A reduction, you reply by stating that “We understand that the 15% rate in Secretary Hegseth’s memo is not immediately effective and that you should have received a communication to that effect from your leadership. We will therefore be continuing with our negotiated rate. Please confirm.” When you send those replies, please cc research@rice.edu and osp@rice.edu.

Questions? We'll continue updating you as we learn more. Please feel free to send any questions to research@rice.edu or osp@rice.edu or, for legal advice, to omar.syed@rice.edu or jlc@rice.edu.

Update (May 15, 2025)

We are writing to provide updated guidance on F&A rates for federal grants.
Over a stretch of several weeks starting in February, the NIH, DOE, and NSF each reduced to 15% their F&A rates for grants made to university researchers. After each announcement, coalitions led by the AAU filed suit to prevent the rate reductions.
Since these developments, Rice faculty members have asked three important questions:

  1. Should I submit my next federal grant proposal with a 15% F&A rate, or instead with Rice's existing, negotiated rate of 56.5%?
  2. What will happen if I make the wrong decision?
  3. Will Rice participate in the legal efforts to stop these reductions to F&A?

On the first two questions, our guidance is that Rice PIs should continue to request an F&A rate of 56.5% from all federal granting agencies, including the NSF, NIH, DOE, and others.

Here’s why:

  • On April 4, a federal judge in Boston granted a permanent injunction against the NIH’s plan to cap F&A rates at 15%.
  • Yesterday, May 15, a different federal judge in Boston granted a preliminary injunction against the DOE’s similar plan.
  • The federal courts have not yet ruled on the AAU’s request for a preliminary injunction against the NSF. But on May 14, when asked about new proposals pending a ruling from the court, NSF representatives explained to the AAU that the NSF has “no plans to reject or disregard the proposals after submission to NSF based on the use of the NICRA [Negotiated Indirect Cost Rate Agreement - in Rice’s case, an F&A rate of 56.5%] in the proposals. Instead, NSF anticipates that there would be a conversation with the IHE [submitting institution of higher education] regarding the proposal.”

Based on the outcomes of the NIH and DOE lawsuits, and on the AAU's guidance, we strongly reaffirm Rice’s earlier guidance to continue submitting proposals at the rate specified in Rice's NICRA: 56.5%.

On the last question: yes, Rice is actively collaborating with the AAU in its lawsuits against the NIH, DOE, and NSF. Most recently, on May 5, Rice supported the AAU’s suit against the NSF by submitting this sworn declaration from Provost and Executive Vice President Amy Dittmar. The Provost's declaration joins sworn statements submitted by leaders from UChicago, Caltech, Cornell, MIT, Michigan, Vanderbilt, Yale, and other AAU institutions. Like Rice's similar statement in the NIH lawsuit, this document was filed with the court to support the AAU's lawsuit and explain the tangible impact of the proposed F&A cuts on Rice.

Questions? We'll continue updating you as we learn more. Please feel free to send any questions to research@rice.edu or osp@rice.edu or, for legal advice, to omar.syed@rice.edu or jlc@rice.edu.

Update (May 2, 2025)

Today, the National Science Foundation issued a policy notice that decreases the F&A (indirect cost reimbursement) rate to 15% for existing NSF awards and cooperative agreements made to institutions of higher education.

A handful of quick things to know:

  • The rate cut takes effect Monday, May 5, and applies only to new NSF awards and cooperative agreements – those issued on/after May 5.
  • Importantly, it does not apply retroactively to existing NSF awards. The F&A rate for those awards will continue to be Rice’s negotiated rate: 56.5%
  • The cut also does not apply to NSF awards amended before May 5.
  • For that reason, Rice PIs need not amend budgets for NSF awards issued before May 5.
  • For that matter, Rice will not be required to return previously reimbursed indirect costs.
  • Previous attempts by the National Institutes of Health and U.S. Department of Energy to reduce F&A rates have been stalled by lawsuits. For that reason, the negotiated F&A rates for active NIH and DOE awards remain unchanged.
  • Early next week, the Association of American Universities (of which Rice is an active member) is likely to file suit against the NSF. In that suit, the AAU will ask a federal court to prohibit the NSF from reducing negotiated F&A rates.

As you might imagine, this situation is developing by the hour. If you have already submitted an NSF grant proposal, there is nothing else to do for now. If you plan to submit a grant proposal soon, please contact the Office of Research (research@rice.edu) for the latest guidance.

Questions? We'll continue updating you as we learn more. Please feel free to send any questions to osp@rice.edu or, for legal advice, to omar.syed@rice.edu or jlc@rice.edu.

Federal Funding Key Points

  • Mapping Out the Endgame for FY25 Appropriations (February 13, 2025)
  • Rice researchers are transforming lives by conducting groundbreaking research in crucial fields such as health and medicine, national security and defense, energy and climate, life sciences, artificial intelligence and many more, driving real-world impact and innovation.
  • Research and scholarship are vital to Rice’s mission and critical to the success and wellbeing of our nation. As such, university leaders have been proactively communicating with faculty, staff and students about any challenges they may face during this time of transition and uncertainty. We are also — as always — engaging closely with policymakers and federal offices.
  • The U.S. must maintain its global economic, scientific and technological leadership—halting critical research threatens this position.
    • Even a brief pause in federally funded research weakens our competitive edge, particularly in areas like AI, where international competitors are rapidly advancing.
  • In FY2024, Rice received $218M in research funding, with 59% ($129M) from federal sources like the National Science Foundation, National Institutes of Health, Department of Defense and Department of Energy. Key projects include:
    • Rice is part of a $34.9M ARPA-H project to develop a bioelectronic implant aimed at improving treatment for obesity and Type 2 diabetes.
    • A Rice-engineered brain stimulator, funded by the NSF, could transform treatment for drug-resistant depression and other disorders.
    • Funded by the DOE, Rice researchers developed an electrochemical reactor to extract lithium from brine, addressing the growing demand for battery materials.
  • Federal agencies must provide clear, timely guidance to prevent unnecessary and costly research disruptions.
    • We urge the administration to reconsider their approach and work collaboratively to ensure continued scientific progress and economic stability.
    • We are committed to partnering with the administration to understand the implications of their decisions and to minimize disruption to America’s scientific innovation and leadership.

↑ back to top ↑


whitehouse

Executive Orders and Related Resources

Decision Tree for DEIA language in grants

Introductory Articles about Executive Orders

White House Actions and Executive Orders

Resources and Trackers

Relevant Webinars

  • When available, relevant webinars will be posted here.

↑ back to top ↑


articles_logo

Recent Articles

May 30, 2025

May 29, 2025

May 28, 2025

May 27, 2025

May 26, 2025

May 23, 2025

May 22, 2025

May 21, 2025

May 20, 2025

May 19, 2025

May 1, 2025

April Articles

April 2025

April 30, 2025

April 29, 2025

April 25, 2025

April 24, 2025

April 23, 2025

April 22, 2025

April 21, 2025

April 18, 2025

April 17, 2025

April 16, 2025

April 15, 2025

April 14, 2025

April 11, 2025

April 10, 2025

April 9, 2025

April 8, 2025

April 3, 2025

April 2, 2025

April 1, 2025

March Articles

March 31, 2025

March 29, 2025

March 28, 2025

March 27, 2025

March 26, 2025

March 25, 2025

March 24, 2025

March 21, 2025

March 20, 2025

March 18, 2025

March 17, 2025

March 16, 2025

March 14, 2025

March 13, 2025

March 11, 2025

March 10, 2025

March 9, 2025

March 7, 2025

March 6, 2025

March 5, 2025

March 4, 2025

March 3, 2025

March 2, 2025

February Articles

February 28, 2025

February 27, 2027

February 26, 2025

February 25, 2025

February 24, 2025

February 22, 2025

February 21, 2025

February 20, 2025

February 19, 2025

February 18, 2025

February 16, 2025

February 15, 2025

February 14, 2025

February 13, 2025

February 12, 2025

February 11, 2025

February 10, 2025

February 8, 2025

February 7, 2025

February 6, 2025

February 5, 2025

February 4, 2025

February 3, 2025

February 2, 2025

January Articles

January 31, 2025

January 30, 2025

January 29, 2025

January 28, 2025

January 27, 2025

January 24, 2025

January 23, 2025

January 22, 2025

January 21, 2025

January 13, 2025

October 2024 Articles

October 9, 2024

houseofrep

U.S. Representatives and Senators

U.S. House of Representatives

U.S. Senate

↑ back to top ↑


faqs_icon

Faculty Guidance and FAQs

Guidance on pre-submission and pre-award activities

What should I do? Pre-submission and pre-award activities

  • As proposal deadlines approach, regularly check program websites and funding opportunity announcements (FOAs) to obtain updates on whether the program is still accepting applications, issuing new announcements or amending existing announcements, and/or changing requirements and due dates. Doing so will help you ensure compliance with the latest guidelines.

  • Be aware that award decisions may be delayed. Monitor program websites and FAQs for any news.

Guidance on existing awards

What should I do? Existing awards

  • Continue working on your grants and contracts unless directly notified by the agency or the Office of Sponsored Research (OSP). Do not stop work based on rumors or internal agency guidance. Agencies must notify us of any changes to your funding once the contract is in place.
  • Maintain contact with your program officers, but be aware that some may have paused communications.
  • Monitor policy updates from the federal agency overseeing your grant for any changes in funding or compliance requirements. Refer to the Council on Governmental Relations (COGR) resource page linked below.
  • If PIs or RAs receive any award modifications or other notices, forward them to OSP at osp@rice.edu as soon as possible for review and processing.
  • Notify OSP at osp@rice.edu if you receive a "Stop Work" notice from a federal sponsor. A stop work order typically means all project work must cease immediately, and no expenses can be incurred from the effective date of the notice.
  • Closely monitor obligated budget balances to avoid deficits while awaiting future obligations. Anticipated funding is subject to availability and should not be considered guaranteed.
  • Continue to meet existing deadlines for technical reports and/or other deliverables.
Faculty questions and answers

Faculty questions and answers

Question 1: My NSF Career Award involves fundings for the Quantum REU program. I would like to know how this might be affected at this point. Shall I assume that I cannot use the funding to support Quantum REU students in the worst case scenario?

Answer: As of now, you may continue your federally-funded work unless and until you are specifically instructed otherwise.

Question 2: I’m submitting a proposal to NSF, and hope to get your advice on whether I should revise the following: "The PI will continue to commit to the promotion of diversity and the engagement of students from underrepresented groups."

Answer: Replace any content on DEI to "broadening participation" throughout the proposal.

Question 3: We have an NSF REU grant. The purpose of this grant is to bring students from underrepresented groups or those who do not have opportunity to perform undergraduate research to Rice for 10 weeks in the summer.

Answer: We have limited information but are currently encouraging faculty to proceed as usual. With that stated, we do not know if agencies will formally rescind specific programs and we may have to change course as more guidance is released over the next couple of weeks.

AAU FAQs about indirect costs

AAU's FAQs about facilities and administrative (F&A) costs of federally sponsored university research

The Association of American Universities (AAU) published these FAQs on F&A costs of federally sponsored university research on December 11, 2024.

Subsections include the following:

Immigration Enforcement

Note: The following FAQs are presented as a resource to the Rice University community, but are not intended to serve as personal legal advice. For legal advice, individuals should consult with a licensed attorney.

Can federal immigration agents come to the Rice campus and enter campus buildings and other university property?

If they have a judicial warrant (a warrant signed by a federal or state judge), yes. Otherwise, they must ask Rice’s permission to enter.

Sometimes, immigration agents try to use an “administrative warrant” to enter a private area. This is not the same as a judicial warrant; an administrative warrant does not allow agents to enter private property without Rice’s permission. Administrative warrants are not from a court. They say “Department of Homeland Security” and are on Forms I-200 or I-205.

Here’s why this matters: all of Rice’s campus is private property owned by Rice University. Like other private landowners, Rice can decide who is allowed to enter campus.

If federal immigration agents ask Rice’s permission to enter campus, will Rice give them permission?

The law requires Rice to allow federal immigration agents on campus to discuss immigration matters with university officials, including the Office of International Students & Scholars (OISS). Also, Rice will comply with judicial warrants or other state/federal court orders. Except in these cases, Rice does not allow federal immigration agents on campus.

What should Rice staff and faculty do if a federal immigration agent (or other law enforcement agent) asks for access to a residential college or other part of campus?
  • Ask the agent for their name, identification number and agency affiliation (some agents are dressed in plain clothes),
  • Explain that you are not obstructing their process but need to consult with the Rice University Police Department (RUPD) for assistance;
  • Then, immediately call the RUPD at 713-348-6000 (or on campus, dial 6000).
In what situations can federal immigration agents enter residential colleges?

They may enter residential colleges only if they have a judicial warrant (a warrant signed by a federal or state judge) that allows them to enter specific areas of the Rice campus.

Will the RUPD work with federal immigration agents to apprehend and remove individuals from campus?

RUPD has no plans to independently enforce federal immigration law. However, it must comply with judicial warrants given to it by other law enforcement agencies.

Also, in the rare event that RUPD arrests a person (for other reasons) and receives an immigration detainer from ICE, RUPD is required by law to hold the person until an ICE agent has interviewed the person.

What happens if a federal immigration agent tries to enter a residential college room?

Without a judicial warrant, federal immigration agents need Rice’s permission to enter any part of campus, other than to meet with university officials. Rice will comply with judicial warrants or other state/federal court orders. Except in these cases, Rice does not allow federal immigration agents on campus.

If an immigration agent tries to enter a residential college, they can be told “This is a private area. You cannot enter without a judicial warrant signed by a judge. Do you have a judicial warrant? If you don’t, you need to speak with the Rice University Police Department (RUPD) for assistance.” Then, immediately call the RUPD at 713-348-6000 (or on campus, dial 6000).

Can federal immigration agents enter off-campus apartments?

Not unless (1) they have a judicial warrant or (2) the apartment’s tenant allows them to enter.

What should staff members do if a federal law enforcement officer asks for or presents a subpoena for personally identifiable private information or records about a student or employee?

Immediately refer and escort them to the Rice University Police Department, or call the RUPD at 713-348-6000 (or on campus, dial 6000).

If a federal immigration agent starts asking me questions, what do I do?

Remain calm and do not run away. You can speak with them, or be completely silent – it’s your choice. Under US law, you have a legal right to remain silent and do not have to discuss your immigration or citizenship status with police, immigration agents or any other officials. You also do not have to answer questions about where you were born, whether you are a U.S. citizen, or how you entered the country.

What happens if I am arrested?

If you are arrested by federal immigration agents, remain calm, do not resist, do not run away, and do not provide false documentation. You have the right to a government-appointed lawyer, and should ask for one immediately. You can also tell them: “I invoke my right to remain silent and do not consent to your search of me or my belongings.”

If you are detained by an immigration agent, you have the right to hire a lawyer, but the government does not have to provide a free one for you. Ask for a list of free or low-cost alternatives.

If you are detained for an immigration violation, you have the right to call a lawyer or your family, and you have the right to be visited by a lawyer in detention. You have the right to have your lawyer with you at any hearing before an immigration judge. You can prepare by memorizing phone numbers for your family and your lawyer. Remain silent and don’t sign anything until your lawyer is present.

This link provides a guide from the National Immigration Law Center on your rights if arrested or
detained: https://www.nilc.org/resources/know-your-rights-what-to-do-if-arrested-detained-immigration/

This link provides a guide from the ACLU on immigrant rights: https://www.aclu.org/know-your-rights/immigrants-rights

If I need a lawyer, how do I get one?

This link lists several Houston-area organizations that provide low-cost immigration legal services: https://www.accesshou.org/search/?service=legal&entity=program

In addition, Rice recommends the following Houston-area law firms, each of which have positive, recent experience navigating Rice faculty, students, and staff through difficult immigration matters:

Foster LLP: 713-229-8733, https://www.fosterglobal.com/services/individuals-and-families/

Andrew Gee of Gee & Zhang: 713-781-0071, https://www.gzimmigration.com/attorney/andrew-h-gee/

If I have other questions, who do I contact?

Rice’s Office of International Students & Scholars (OISS) is able to support all Rice visa sponsored international students and scholars. OISS can also provide resource referrals on a limited basis to non-Rice visa sponsored individuals and be a safe space to talk about the challenges and all international students and scholars experience.

OISS offers daily virtual and in-person walk-in advising opportunities. Students and scholars will be seen on a first-come, first-served basis, so please be prepared to wait in line or in a Zoom waiting room before you are seen.

For more information and the schedule, please see https://oiss.rice.edu/appointment.

↑ back to top ↑