Pre-Award Administration Services (OPAS)


The OSP Pre-Award Administration Services (OPAS) provides Pre-Award services to assist faculty with the administrative process for developing and submitting proposals. The Pre-Award Administration Services provides a high level of support by experienced staff that ensure quality proposals are submitted while maintaining compliance with university and sponsor guidelines, reducing the administrative burden to faculty.


The Pre-Award Administration Services staff will provide similar responsibilities as OSP staff including the ability to transmit proposals to sponsors in addition to providing the following services:

  • Review sponsor guidelines and identify key issues
  • Facilitate proposal team meetings with PI, department, and other appropriate individuals
  • Collaborate with OSP staff, as appropriate, during the proposal process
  • Develop timeline for all input and approvals (example: Appendix B)
  • In collaboration with the PI, prepare the budget and review the budget justification
  • Secure subcontract information (letter of intent, scope of work, budget, budget justification, risk analysis)
  • Assist with cost share commitments, PI eligibility, and associated documentation
  • Assist with sponsor forms and electronic submission systems
  • Assure the proposal meets all sponsor guidelines and is in final form
  • Submit for routing in Cayuse to obtain appropriate academic electronic approvals
  • Provide institutional approval for proposal
  • Submit proposals to sponsors
  • Assist with sponsor request for re-budgets, Just in Time information, etc. and review and submit the request to the sponsor
  • Assist with award setups and non-financial transactions (no cost extension, change in scope, etc.) in coordination with school/department post-award staff and central OSP
  • Ensure outgoing subawards are finalized and activated timely
  • Keep a calendar of all upcoming grant submissions and due dates for progress and final reports and review and submit progress reports

Interested in the Program

For additional information about the program or to seek services please contact us at